What’s the benefit of using Google Workspace for nonprofits? Well, nonprofits often have tight budgets, so they need affordable solutions to organize, streamline, and prioritize collaboration across multiple teams and departments (whether remote or in person).
For nonprofits, using Google Workspace (also known as G-Suite) is a long-term, reliable, powerful, and affordable solution. Google For Nonprofits offers Google Workspace to verified nonprofits for free!
With Google Workspace, any nonprofit can have instant access to:
- Flexible collaboration tools and software solutions for individuals and teams
- Professional email options using your domain name for teams and individuals
- Fully featured security tools and options for easy remote management
- Lots of other “nice to have” features to use in your nonprofit organization
To save the time of exploring Google, we’ve studied the ins and outs of Google Workspace to show you which tools are most relevant to nonprofit organizations.
Get Started with Google Workspace for Nonprofits
The first step is to get verified as a nonprofit by Google. It’s part of their Google for Nonprofits program, which is free for any nonprofit organization.
Google uses TechSoup to validate your nonprofit status. TechSoup is an online program, technology community, and dedicated website for nonprofits that provides low-cost resources across multiple fields.
The process is completely free. Submit your verification. Once this process is complete, the verification token that you need for Google Workspace for Nonprofits will be available in your TechSoup account.
Once you have the token, head over to the Google for Nonprofits website. In the right-hand corner, click the bright blue “Get Started” button.
Then confirm your Google account. Google clearly states that the account you use for this part of the process will be added as the main administrator of your Google for Nonprofits account.
The process is pretty straightforward. But, if you get stuck, unlike a free Gmail account, Google for Nonprofits offers an incredible support team.
Why Google Workspace is an Excellent Option for Nonprofit Organizations
To date, more than 5 million companies use Google Workspace. While one may look at this number and think it’s because of Google’s reliability, it may also be due to the affordability, flexibility, and convenience of the products.
Google Workspace is, in Google’s own words, a “collection of cloud computing, productivity and collaboration tools, software, and products developed by Google.” Businesses and individuals flock to Google Workspace to take control of their workflows and processes, no matter the industry or background.
For nonprofit organizations, this kind of flexibility is a must-have. Let’s explore what FREE Google Workspace tools nonprofits can access and use immediately.
Free Email App | Gmail
Gmail, the signature Google Workspace app.
Gmail is a flexible, ad-free email solution. With Workspaces, organization leaders won’t have to worry about using non-professional @yahoo.com or @gmail.com email addresses. You can add an email address for every user in your organization that uses your domain name, like email@example.com.
Anyone can create smart responses and schedule messages to send at a later time. The software also checks emails for grammatical errors. This helps senders maintain a consistent professional presence.
It also helps block and filter spam messages, too. On top of flexible integrations with the rest of the Google Workspace, Gmail proves to be an affordable and likable solution for nonprofit organizations.
Productivity Apps | Google Docs, Sheets, Slides
There are plenty of other software tools worth investigating in Google Workspace for nonprofits.
Tools like Google Docs (cloud-based documentation), Google Sheets (cloud-based spreadsheets), and Google Slides (cloud-based presentations) promote collaboration across an entire organization. With Google Workspace it’s easier to stay on track with team communication and other tasks.
These apps make it easy to see how others interact with a project. In all 3 Google products, users can see the changes collaborators make in real-time. They can also make comments, highlight and hyperlink text, and assign tasks to people they want involved in each document type.
These features make it extremely easy to collaborate remotely and change accessibility depending on the person involved.
Plus, you can replace paid-for software with cost-efficient Google Workspace. For example, replace Microsoft Excel with Google Sheets, Word with Google Docs, Keynote and PowerPoint with Google Slides, etc.
When you think of Google Workspace, it’s likely hose are the 3 software tools you hear about the most.
Collaboration and creativity are essential for nonprofits. Google Workspace has a plethora of tools that address both individual and business needs. We’re going to highlight a few of those collaboration-focused apps.
First, there’s Google Keep, an infrequently talked about tool. It streamlines note-taking and note-sharing across teams. Users can share audio attachments, images, and make simple to-do lists that integrate with Google Calendar. This will help any nonprofit stay on top of specific tasks, challenges, and projects.
Second, let’s address the magic of Google Meet. It’s a perfect free alternative to paid video conferencing software. Instead of struggling with Zoom, you can use Meet to organize a crisp and clear conference meeting instead.
You can also schedule conference calls and one-on-one video calls easily. From Gmail, invite someone to your Google Meet conference, set the date, and watch as notifications are sent off to the rest of the team.
This makes Google Meet a no-brainer for busy nonprofits who don’t have time to send out individual notifications or set up potentially conflicting meeting times.
Next, the godfather of all Google apps… Google Drive.
Google Drive is a master suite of folders that help anyone organize, distribute, and assign content based on your preferences. This is a great replacement for tools like Dropbox, Box, and other paid solutions.
Think of Google Drive as the ultimate cloud storage, and other Google Workspace apps as smaller clouds that easily integrate into the main one. Google Drive is also flexible enough to integrate with other platforms (like the previously mentioned Dropbox), to enhance file-keeping capabilities.
Security & Management Apps
You don’t want to run a nonprofit organization without making effective use of security tools.
Google Workspace offers Admin, Endpoint, Vault, and Insights to provide an organization with professional security and management apps — while giving the user complete control.
According to their website, Google Admin allows you to “add users, manage devices, and configure security settings so your data stays safe.” Instead of individual accounts managing individually, the Admin tool creates management rules across all accounts to make project organization and security seamless.
Being able to manage security and settings from one place as an administrator is ideal for nonprofit as it can save time, money and frustration.
Google Endpoint is another management tool that manages data and security across mobile and web devices.
For example, Endpoint offers the ability to manage these endpoints across Android, iOS, Windows, Chrome OS, MacOS, and Linux. This makes it easy for nonprofits to manage security on-the-go as well as in one place.
Google Vault is a storage tool that retains your data. With it, nonprofit runners can search, export, and manage data using Google Vault, and distribute that data however they please. It’s also possible to set retention rules in Google Workspace that extends throughout every application. This improves security as a result.
With the Vault, nonprofits can run a secure digital workspace from anywhere. The Vault makes it easy for nonprofit sectors to manage events and internal processes.
Google Work Insights
Finally, Google Work Insights is a deep-dive view of your business as it operates in real-time. It’s a tool that can show you how your nonprofit’s apps are performing, including changes and adjustments.
For example, with Insights, you can get an immediate view into how your nonprofit’s apps are performing. You can also gather and share analytics with your staff, and analyze progress and data changes relevant to your organization.
Final Thoughts: Ready to Try Google Workspace?If you’re a nonprofit organization wondering what the most affordable solution is for time management, collaboration, security, and organization…Google Workspace is a no-brainer. Click To Tweet
To see if Google Workspace is right for you, it’s easy to start a free trial with any of their apps. You can always test it with your nonprofit to see if it works for you, and your departments and team members.
If your nonprofit organization needs help setting up Google for Nonprofits or a new website that’s built for accessibility, contact us at Bet Hannon Business Sites.
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